Guidance for U18s (youths) to ride in groups without a parent present

In accordance with guidance provided by British Cycling and agreement between the committee members we wish to clarify the rules around this subject as follows.

BEFORE any club rides where an U18 turns up without a parent present, then we request at least one Adult club member checks the following:

Safeguarding Guidance:

Ensure there is a SIGNED PARENTAL CONSENT FORM IN PLACE ALREADY for ALL riders under the age of 18 years.
Ensure a minimum of 1 adult is identified & agreed BY THE PARENTS(s) before each ride and agreed to take responsibility for U18 riders, and has the emergency contact details available for the U18’s next of kin.
Ensure there are a suitable amount of over 18s present on the ride, there is no set minimum number required, however, it is worth considering what an appropriate number is based on group size and how the number of adults would be affected if an incident occurs (EG. crash, puncture or mechanical).
Over 18s on the ride should have consideration for U18 riders and all riders should be reminded to adhere to expected standards of behaviour.
Where possible, communicate the route with parents/carers in advance of the ride, including a guide to finish times and pick up points if required. GPX routes will be published on our club Facebook page prior to all rides for parents to view.
U18’s should ride in accordance with our club rules & etiquette.
Wearing of headphones/headsets is NOT permitted at any time during a club group ride.

IF A PARENTAL CONSENT FORM IS NOT ALREADY IN PLACE AND AN NOMINATED RESPONSIBLE ADULT AGREED IN ADVANCE OF A RIDE, THEN THE U18 CANNOT JOIN IN THE GROUP RIDE, AND ANY CLUB MEMBER HAS THE MANDATE TO STATE THIS.

Parental Consent Form for U18’s (youths) to ride in groups without a parent present

Name of Youth:

Date of Birth:

Age of Youth:
Years

Address of Youth:

Parent/Carer contact details

Parent Name:

Relationship to participant:

Contact number:

Address of Parents (if different from above):

Consent

I, a parent or carer of , give parental consent for my child to participate in B&DCC group rides, and we wish to nominate as our Responsible Adult.

The group ride(s) applicable are (tick all applicable):
Sunday ridesTuesday Tootle ridesThursday gravel/MTB ridesSaturday Cockadoodle / Sparrowfart rides
Other:

Any information provided about the youth will be securely and confidentially stored, processed and destroyed by Bolsover & District Cycling Club in accordance with the principles of the Data Protection Act. It will only be used for the purpose of contacting you or your youth regarding future events or other club events where your youth could get involved in cycling; or to provide you with information about British Cycling membership.

Bolsover & District Cycling Club or participants may also take photographs / video footage during the ride activity. These images may be used in coaching resources or placed on the Bolsover & District Cycling Club website or social media, or for general publicity purposes. By giving consent for your youth to participate in the ride, you are also giving permission for photographs / video footage to be taken and used as described.

Parental Consent Notice

By submitting this form, I agree that:

I have read the information contained in this form and declare that I have the right to give parental consent, and hereby consent to my youth taking part in the ride activity.

Parent / Carer Name:

And finally...

Please complete your email address below:

Click the green Submit button below to complete this form.

Bolsover and District Cycling Club

The Green and Black